Scoping and Preparing EIA Terms-of-Reference
E1. EIA Scoping
Definition: Procedure for determining
the extent of and approach to an EIA It is carried out at an initial stage
of project planning after completion of screening. It involves the following
involvement of relevant authorities and interested and affected parties
identification and selection of alternatives
identification of significant issues to be examined in the EIA
Determination of ToR for the EIA
Aim of scoping: The main aim of scoping is:
to provide an opportunity for the developer, consultant, relevant authorities
and interested and affected parties to exchange information and express
their views and concern regarding a project proposal before an EIA is undertaken,
to focus the EIA study on reasonable alternatives and only relevant issues
so as to ensure that the EIA is useful to decision makers and addressees
the concerns of the stake holder and,
to facilitate an efficient assessment process that saves time and resources
and reduces delays
Scoping responsibility and methods:
The developer is responsible for scoping. It may be appropriate to appoint
a multi disciplinary team or advisory group to guide the scoping process.
The selection of the group members should be to the satisfaction of the
EAD. The group should represent a wide range of interests points of view
and fields of relevant expertise to project The group should be responsible
for a scoping plan or programme which should indicate:
the authorities and public that are likely to be concerned
how they will be notified
what methods will be used to inform them of the proposal and solicit comments
at what stage of the EIA opportunities will be provided for public input.
Scope of EIA: Determine the scope of
the EIA involves input from interested and affected parties on:
identification and selection of alternatives
identification of significant issues to be addressed
identification of appropriate mitigating measures and
determination of specific ToR for EIA
Scoping Report for the EIA: A written report
of the results of the scoping exercise should be prepared by the developer
for record purposes to the interested affected parties.
The report should at least indicate:
how scoping was undertaken
the authorities represented and affected parties consulted
alternatives which should be examined in EIA the issues of concern
the specific guidelines/ToR) for EIA studies
It is recommended that there should be an opportunity to object
to the scoping procedure. The scoping document, now the EIA ToR, thus many
be available for public and authority review before investigations are
too for advanced. The objections would come in if key parties were not
consulted in the scoping or where significant alternatives or issues were
omitted from the investigations. This will reduce unnecessary appeal relating
to the adequacy of the EIA at a late stage. Model ToR for an ELA are given
in Appendix F. The model should only be used as a guide since projects,
their status in the project cycle and proponent needs vary widely. ToR
contents cannot be standardized. Nonetheless, the minimum contents of ToR
E.2 EIA ToR:
An introduction which presents the developer, the project proposal, its
stage in the project cycle, and the purpose and objectives of the ELA.
Project-related information. The project proposal and any alternatives
being considered should be described in sufficient detail to guide the
development of a study proposal. Available background reports and studies
concerning the project and its environment should be summarized to provide
an indication of the kinds of information available for the study. Project-related
policy, legislation and rules should be outlined, as well as planning and
implementation approvals which will be needed from central and local government
Specific EIA requirements should be identified in a ToR, especially the
particular environmental concerns to be examined as defined through scoping.
These concerns will have been identified through discussions with government
and, perhaps, people who may be affected by the project.
The need for the EIA to address measures for avoiding, mitigating and managing
impacts should be clearly stated. In particular, an environmental management
plan for construction, operation and decommissioning phases of the project
should be required.
The ToR should require that costs be estimated for all measures recommended
to deal with anticipated impacts, including the implementation of an environmental
management plan. These should include capital, operating and training costs.
The ToR should require a detailed work plan describing the overall study
strategy, the specific tasks to be undertaken, the EIA team members and
their responsibilities, the time schedule for carrying out the work, and
the expected outputs.
The nature of the relationship among the EIA team, the proponent, government
ante public should be addressed. To maximize the opportunity for good environmental
planning and design, the ToR should specify that the EIA teamwork in close
collaboration with the proponent's engineering team. Thus, the EIA team
should be given the mandate to participate in project planning as well
as impact assessment.
The ToR should indicate who should be consulted during the work from both
the public and private sectors. Most importantly, the proponent's expectations
for the extent of public consultation should be emphasized. The ToR should
require that a consultation strategy be clearly presented (e.g. consultation
objectives, list of stakeholder or audiences, methods to reach audiences,
scheduling of consultation activities, how consultation results will be
analyzed). Guidance on public consultation is given in Appendix G of these
Some ToRs indicate the format of the EIA. This is a useful guide for the
team preparing the ELY but, as a minimum requirement, the EIA should contain
the information discussed in Appendix C of these guidelines.
Expectations for meeting EAD requirements (e.g. report contents, number
of copies of the report, responding to review comments) should be specified.