SDNP STAFF MEETING HELD ON June 22, 1998 IN SDNP OFFICES AT POLYTECHNIC

PRESENT

Dr P. Nyirenda - Programme Coordinator (PC) - Chairman

Mr C. Longwe - Information Specialist (IS)

Ms F. Karim - Admin. Assistant (AA) - Secretary

AGENDA

1. Review of previous minutes
2. Matters arising from minutes
3. Workplan for the following week
4. Office Tea
5. Requisition forms
6. Any other business
7. Date of next meeting

MINUTES

CU/142/98 The PC called the meeting to order at 9:45am.

FOLLOW-UP ON PREVIOUS WEEK’S ACTIVITIES

CU/143/98 AA reported that the following activities had been carried out by her:-

1. Partitioning of IS’s office was underway and that fitting of plywood, door and lock had already been done. What is remaining, and should be through by end of the week is painting and welding of burglar bars on the private door.
2. Contacted Mr Chaponda of NESU on work time and he said SDNP have to follow Malawi Government time since most UNDP project follow Government time.
3. Contacted Mr Chaponda on training for financial management. On this he said that if there is need for that, AA should identify the required training and then PC can recommend to UNDP.
4. Taught by IS on how to use netscape WEB editor in readiness for the many web pages that may need typing.
5. Drawing up of a workplan for AA for the next quarter will be done by PC since most of the activities by AA will be a result of activities carried out either by PC or IS.

CU/144/98 IS reported having carried out the following tasks:-

1. Drawing of SDNP office location to show where power wiring will take place in equipment room, and getting of quotations for the materials needed to complete the power wiring.
2. On setting up a SLIP connection, IS will have a look at an already existing Slip Server and start by setting up a slip check to dial to slip server at unima with a view to set up modems. (PC will supply account number and password) More information on this is in the Networking Guide.
3. Completed teaching AA how to use netscape WEB editor and Browser.
4. Enhanced summary for health Insurance Document with emphasis on coverage and exclusions of the insurance.
5. Training programme for regional node operators is underway, but the material that is ready will be submitted to PC after AA has typed it.
6. Drawing up of workplan for IS for the next quarter is underway and part of the workplan will be drawn up by PC.

CU/145/98 PC reported as having done the following actions:-

1. On telephone lines installation, PC contacted telephone Sales Department to speed up issuing of telephone numbers and advice note to telephone exchange for installation of lines which are 16 in total.
2. On information on MCI contacts required by UUNET, PC sent an e-mail to Mr Kazmi, giving him the information he required which was supplied by Mr Phiri of MPTC.
3. Following up of shipment of equipment which is now in the country in Lilongwe, awaiting custom clearance
4. Report on Addis Ababa Trip is said to be pending
5. Report on condition of vehicle no. MG168U is pending
6. Drawing of staff workplan for the next quarter is underway, awaiting project documents from IS and AA.

MATTERS ARISING FROM PREVIOUS MINUTES

1. Purchase remaining stationery before the end of the quarter.
2. Come up with an inventory of what ever SDNP has at the moment and update it each time there is receipt of goods.
3. Supervise completion of IS’s office rehabilitation.
4. Develop WEB page on Gender issues with emphasis on Malawian Women.
5. Develop WEB page on Coordination Unit’s Meetings Minutes.
6. Print files (AFR-FEM) using program called LIST, to assist creation of Gender WEB page.
7. Polish up the draft requisition form.
8. Read the book on Internet and how it works with a view to take up networksing language.
9. Call Mr Chiponda of NESU and find out about office tea.
10. Develop a claim form for SDNP.
11. Initialize installation of burglar bars on the private door in IS’s office
12. Purchase equipment for office tea.

CU/151/98 IS is to carry out the following activities:-

1. Using a budget of K7,000 as in workplan, finalize power wiring in IS’s office (get permission from the V/P of Polytechnic if there are any changes to be made on the current power wiring)
2. Configure router upon receipt of transceiver
3. Install and configure Coordination Unit’s equipment upon its arrival.
4. Install Linux 2.0.3
5. Finalize establishment of Regional Node Operators Training Programme
6. Establishment of E-mail link after installation of telephone lines
7. Design an equipment rack and get quotations for materials needed to construct one for SDNP.
8. Draw up an office plan with modifications done during rehabilitation clearly indicated.

CU/152/98 PC is to carry out the following activities:-

1. Finalize opening of project bank account at Commercial Bank, Blantyre Branch.
2. Push Mr Mhura to submit report on consultancy to register SDNP as a company.
3. Meet Mr Phiri (MPTC) on confirmation of contracts with UUNET
4. Follow up on identification of regional node operators for SDNP in the three regions in Malawi.
5. Follow up with UNDP on equipment for regional node offices.
6. Draw up a workplan for the next quarter for SDNP staff.
7. Follow up driver issue with NRCM for vehicle number MG168U.
8. Check on PABX price for the two telephone lines in SDNP offices.
9. Meet Polytechnic CEO on messenger issue (for SDNP offices).

DATE OF NEXT MEETING