SDNP STAFF MEETING HELD ON 12TH JUNE 1998 IN SDNP OFFICES AT POLYTECHNIC

PRESENT

Dr P. Nyirenda - Program Coordinator (PC) - Chairman

Mr C. Longwe - Information Specialist (IS)

Ms F. Karim - Admin. Assistant (AA) - Secretary

AGENDA

  1. Review of previous minutes
  2. Matters arising from minutes
  3. Workplan for the following week
  4. Addis Ababa trip
  5. Workplan for the third quarter
  6. Work time
  7. Any other business
  8. Date of next meeting

MINUTES

CU/130/98 The PC called the meeting to order at 2:30pm and indicated that the meeting was held on the 12th instead of the 8th June 1998 due to pressing engagements faced by staff members.

FOLLOW-UP ON PREVIOUS WEEK’S ACTIVITIES

CU/131/98 AA reported that she had carried out the following activities:-
      1. Finalized creation of a Non-Expendable Assets Ledger for SDNP.
      2. Finalized payment to MPTC for 16 telephone lines, using a cheque of K25,560.00 from UNDP and got a change of K3,679.40 from it.
      3. Contacted UNDP for a contract for Mr Mhura (lawyer), whose contract was sent to Blantyre, made a copy and sent original to Mr Mhura for signing to send back to UNDP.

CU/132/98 IS explained that that the following activities were carried out by him:-

      1. Completion of Fidonet-e-mail (UNIMA) study.
      2. Testing of router ports on the network and identified that a transceiver for the Ethernet connection was missing. This needs to be ordered urgently.

CU/133/98 PC reported that he had carried out the following activities:-

      1. Finalized submission of Financial Report to NESU including Request for advances which UNDP confirmed receipt of.
      2. Traveled to Addis Ababa for a conference on 30th May to 6th June. The report for the trip is to be submitted soon.
      3. Met Mr Mhura who accepted the contract as a consultant to draw up a registration document for Malawi SDNP. Mr Mhura showed concern on contents of parts E and F of the Terms of Reference. However, Mr Mhura is to produce a final report and submit on Tuesday.

CU/134/98 PC reported on the Project Bank Account that all signing at Accountant General’s Office and Reserve Bank had been completed and that by next week a notification to open the account should be received.

CU/135/98 PC reported that reports on the Maputo and Victoria Falls SDNP conferences that he had already attended would be out in about a week’s time.

CU/136/98 IS was asked by PC to re-examine the Health Insurance Document, check on areas of coverage and requirements of contract.

WORKPLAN FOR THE FOLLOWING WEEK

CU/137/98 AA to :-
      1. List down remaining stationery for purchase.
      2. Finalize IS’s office rehabilitation
      3. Find out if there is need for extra financial management training.
      4. Learn netscape WEB Editor
      5. Check with NESU on working time
      6. Get invoice on telephone bills from Polytechnic switchboard
      7. Draw up a workplan for the next quarter

CU/138/98 IS to:-

      1. Initiate power wiring for equipment room.
      2. Check on how to set-up PPP, SLIP and UUCP
      3. Teach AA WEB Browser and WEB Editor using netscape.
      4. Enhance summary for Health Insurance Document
      5. Draw up a workplan for the next quarter.
      6. Finalize Training Program for Regional Node Operators.

CU/139/98 PC to:-

      1. Follow up on installation of telephone lines.
      2. Supply UUNET with MCI contacts – meet Mr Phiri of Earth Station to supply the information.
      3. Follow up on shipment of equipment.
      4. Write a report on Addis Ababa Trip.
      5. Draw up a workplan for the next quarter.
      6. Write a report on the condition of the project vehicle, MG 168U.

 

ANY OTHER BUSINESS

CU/140/98 AA to sort out messenger issue with Chief Works Supervisor.

 

DATE OF NEXT MEETING

CU/141/98 There being no further business, the meeting closed at 4:40pm and PC asked for another meeting to be held on 19th June 1998.