SDNP STAFF MEETING HELD AT POLYTECHNIC ON 29TH MAY 1998

 

 

 

PRESENT

Dr P. Nyirenda - Program Coordinator (PC) - Chairman

Mr. C. Longwe - Information Specialist (IS)

Ms F. Karim - Admin. Assistant (AA) - Secretary

 

AGENDA

  1. Review of last meeting’s minutes
  2. Matters arising from minutes
  3. Evaluation of previous week’s activities
  4. Workplan for the following week
  5. Any other business
  6. Date of next meeting

 

MINUTES

CU/116/98 The PC called the meeting to order at 9:40am

 

FOLLOW-UP ON PREVIOUS WEEK’S ACTIVITIES

CU/117/98 AA reported that creation of a Non-Expendable Assets Ledger was still pending.

CU/118/98 PC reported that UNDP had made a cheque for the direct payment to MPTC and that AA was to take the cheque to MPTC Sales Office on Monday 1/6/98.

CU/119/98 IS explained that he had carried out the following activities:-

(a) IS explained that Router Configuration was done except for the fact that the ports remained down. On this, PC explained to the meeting that according to the manual, the ports would remain down unless they were connected to some device and that proper testing of the router configuration would be done in a working environment.

      1. IS reported that study on Fidonet e-mail (UNIMA) was still pending since attention had been diverted to development of WEB Server.
      2. IS explained that establishment of a Training Programme for regional node operators was underway.

        3.  

      3. IS reported that a skeleton WEB page was completed on a stand alone machine and the set-up would be tested on a web server.

CU/120/98 PC reported that he had carried out the following activities:-

(a) PC reported to the meeting that he wrote a memo to Mr Brian Christensen of UNDP recommending that a Special Service Contract be drawn up for Mr N. Mhura, Head of Law Department at Chancellor College who is to undertake the consultancy on producing a registration document for Malawi SDNP.

      1. PC told the meeting that both Mr Christensen and Mr Chuma agreed to take Mr Mhura a as consultant to draw up the required document.

CU/121/98 PC reported that it was resolved at a meeting in Lilongwe that a project bank account be opened in Blantyre. Forms were collected from Accountant general’s office, sent to Blantyre for the SDNP IS to sign, and sent back to Lilongwe for completion. The PC went on to say that the application to open the bank account was made to Accountant General and forms were taken by Mr Malemia, Senior Assistant Accountant at NRCM.

 

INET ‘98

CU/122/98 PC reported that there was a letter from NRCM (Mr J. Chuma) requesting PC to submit reports on conferences he had attended as a condition for funding for INET ’98 to be made. On this PC explained that reports in question would be made upon his arrival from Addis Ababa.

 

SDNP Staff Health Insurance

CU/123/98 PC reported that a fax had been received from UNOPS explaining the SDNP staff health Insurance.

CU/124/98 It was agreed that IS should review the Health Insurance document and summarize it.

 

WORKPLAN FOR THE FOLLOWING WEEK

CU/125/98 AA to:-
      1. Computerize a non-expendable assets ledger
      2. Supervise rehabilitation of IS’s office
      3. Check on maintenance of MG168U at Stansfield Motors
      4. Contact Mr Malemia of NRCM on forms taken to Accountant General for opening of a Project Account in Blantyre.
      5. Contact Mr Christensen/Susan Phiri (UNDP) on Special Service Contract for Mr N. Mhura (lawyer who is to draw up a registration document for SDNP as a Company).
      6. Contact Mr N. Mhura at Chancellor College upon arrival of the contract from UNDP.
      7. Contact CEO of Polytechnic to arrange for transport for PC from Chileka Airport to Zomba on 6/6/98 at 16:50pm on Flight No. QM015.
      8. Contact Mrs Amini of MPTC on payment of telephone lines and chase up installation.

 

CU/126/98 IS to:

      1. Investigate creation of user home pages.
      2. Establish Dial-in services (Router & Linux) after installation of telephones by MPTC.
      3. Follow up on 2 computers ordered by Mr Christensen (UNDP) for SDNP.
      4. Follow up with UNDP if they have telephone lines that would be hooked for internet connections. Find out from Mr Christensen on who to contact.
      5. Submit information that is available on training programme for regional node operators.
      6. Study Dial-in Service on Linux (UU Getty/M Getty).
      7. Submit error messages on SUN Workstation.
      8. Intensify Linux training with emphasis on devices, printing environment.
      9. Review and summarize fax document on Staff Health Insurance.

 

CU/126/98 PC to:-

      1. Finalize submission of Financial Report to NESU including Request for Advances.
      2. Travel to Addis Ababa on 30th May to June 6 to attend the Global Connectivity for Africa Conference.

 

 

ANY OTHER BUSINESS

CU/128/98 PC to sort out messenger issue with Mr Masangwi/V. Principal.

 

DATE OF NEXT MEETING

CU/128/98 There being no further business, PC closed the meeting at 11:30am and called for another meeting to take place on 8th June 1998 at 2pm at the same venue.